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Troubleshoot Company Call Recording

Updated: 9/18/2024 1:33 AM

Describes troubleshooting steps needed to resolve issues with Company Call Recording.

  • 500 hours of recordings use 6.6 Gigabytes of hard disk space.
  • Recordings remain even when an extension is deleted.
  • Recordings that are manually deleted are placed into the recycling bin. They are permanently deleted after 7 days of remaining in the recycle bin.

Recommended Troubleshooting Steps

  1. Use Google Chrome or Firefox to access call recordings.
  2. Clear cache and cookies.
  3. Verify that the mixed content setting is enabled.
  4. Restart browser.
  5. Disable any popup blockers.
Unable to Play Calls Within Reports

If you are unable to play calls in the Reports section after following the Recommended Troubleshooting Steps, download and play recordings using the following steps:

  1. Click the Reports icon. 
  2. Click Company Summary and then click View Full Report.
  3. Scroll to the Call Log section and click Export to Excel.
  4. Open the CSV file and then go to Column A to copy the link of the call you want to review.
  5. Open a browser and paste the link in the address bar to listen to the call.
Unable to Play/Download/Email Recordings

If you cannot play calls after following the Recommended Troubleshooting Steps, the Super User can verify user permissions are properly set.

  1. Click the Company Recordings icon and then click Permission Mgt.
  2. Select an Administrator and mark the applicable permissions.

    NOTE:  Administrators cannot change permissions for other admins, the SU, or their own.

Unable to Hear Both Sides of Call

Recordings are split into two channels and require a stereo headset and playback device. Verify that the listening device can play stereo recordings if only one-sided audio is heard when reviewing your calls.

Not Able to Select All Recordings in Bulk Edit

When using Bulk Edit, if you intend to select a complete list of recordings with more than 50, you must scroll down to the end of the displayed list so the additional recordings will load on the screen. If you click Select All without scrolling to load the additional recordings, the system will select only the 50 recordings displayed.

Usage Not Changing after Deleting Recordings

Search for entries older than 30 days and then delete additional recordings.

Deleting Recordings

When recordings are deleted, they are placed in the Recycle Bin for seven days and can be recovered during this time. After seven days, recordings are permanently deleted and cannot be recovered. Removing Company Call Recording or canceling your account permanently deletes all recordings. Recordings manually removed from the Recycle Bin can no longer be retrieved, even if the seven days have yet to elapse. 

CCR Disclaimer Issues

When a disclaimer is not playing correctly for a Call Group:

Option 1

Set the recording rule to record the Call Group instead of an individual extension.

NOTE:  If you want to record outbound calls for extensions in a Call Group, you must create outbound rules for each one.
Option 2
  1. Change the CCR rule to no disclaimer.
  2. Create a Virtual Receptionist and record a greeting, which would be the disclaimer, and then forward the call to the Call Group.

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