Your username is assigned when you are added as a new user on the account. Once added, you must set your own password, secret question/answer, and Voicemail PIN.
- Your initial request to set up your username and password is for the Desktop App, which is used to manage your personal features and settings.
- Your secret question is used to reset a forgotten password.
- Your Voicemail PIN is used to retrieve your voicemail messages. For details, see Voicemail.
The following includes how all user types manage their own security credentials, handle forgotten passwords, recover/change a username, and enable two-factor authentication.
Manage Passwords and Secret Question
All user types can set their own security credentials in the Desktop App and Mobile App, or if a Super User/Account Administrator in the Admin Portal.
If you do not remember your password or the answer to your secret question, see Reset a Forgotten Password.
Change Your Own Password and Secret Question
Desktop App (All User Types) |
- Sign in to the Desktop App.
- Click your Avatar/Initials (top left), select Settings, then click Security.
| Password |
- Scroll to Change Username and Password.
- Click Update Password.
- Enter your current password.
- Enter a new password, then re-enter to confirm.
- Click Update.
On success, you are signed out of all active sessions. This is also true if you enter the wrong password five times.
| | Secret Question |
- Scroll to Secret Question/Answer.
- Select a question from the menu and then enter the answer.
- Click Save.
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Mobile App (All User Types) |
- Tap the Avatar/Initials (upper left) to open the Home menu.
- Tap Settings, then tap Profile.
- Tap Security, then tap Password.
- Enter the current password
- Enter a new password, confirm the password, and then tap Update Password.
On success, you are signed out of all active sessions. This is also true if you enter the wrong password five times.
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Admin Portal (Super Users / Account Administrators)
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- Sign in to the Admin Portal.
- Click Phone System and then click Users.
- Hover over your username and click the Pencil icon.
- Click Security (left navigation).
| Password |
- Click Update Password.
- Enter your current password.
- Enter a new password, then re-enter it to confirm.
- Click Update.
On success, you are signed out of all active sessions. This is also true if you enter the wrong password five times.
| | Secret Question |
- Select a question from the menu and then enter the answer.
- Click Save.
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Password Requirements:
- Must be different from the previous five passwords.
- Must contain 12-50 characters (including 4 out of 4 of the following: Uppercase, Lowercase, Numbers, and at least one Special Character from the following:, !, @, #, $, %, ^, &, *, ?, _, ~).
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Reset a Forgotten Password
Use these steps to reset a forgotten password for yourself in the Desktop App or Mobile App, or for your account users in the Admin Portal.
If you do not know the answer to your Security Question, you must contact your Account Administrator to reset your password.
- Account Administrators can reset forgotten passwords for End Users and non-Account Administrators.
- A Super User must reset for Account Administrators.
To reset forgotten passwords:
| Reset Your Own | Desktop App |
- Go to the Desktop App, then click Login.
- Enter your Vonage Email Address or Username, then click Continue.
- Click Need Help Logging in? (below the Password field).
- Enter your Vonage Username, then mark the box I am not a robot to confirm.
A reset password link is sent to the email address associated with the username. - Update your password and Secret Question/Answer after you sign in again.
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| Mobile App |
- Open the Mobile App, then tap Sign In.
- Enter your Vonage Email Address or Username, then tap Continue.
- Tap Need Help Logging in? (below the Password field).
- Enter your Vonage Username, then mark the box to confirm you are not a robot.
You may be prompted to select specific images to further confirm. - Tap Submit.
A reset password link is sent to the email address associated with the username. - Update your password and Secret Question/Answer after you sign in again.
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Reset for Your Users
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- Sign in to the Admin Portal.
- Click Phone System and then click Users.
- Hover over the username to reset and click the Key icon; a pop-up displays to confirm the password reset.
- By default, a password reset signs the user out of all active sessions.
To keep the user's sessions active, remove the selection from Log User Out (at the bottom). - A reset password link is sent to the email address associated with the username.
- Advise the user to update the password and their Secret Question/Answer once they are signed in to the account again.
IMPORTANT: If you encounter issues with a password reset, Contact Us.
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Manage Usernames
Only the Super User and Administrators can change the username of any user, and this includes their own. If you do not remember your username, see Recover a Forgotten Username.
Change a Username
- Sign in to the Admin Portal.
- Click Phone System and then click Users.
- Hover over the user, then click the Pencil icon.
- Update the Username as needed and inform the user.
- Click Save.
NOTE: A warning message displays when you change your own username. This message advises you that you will be signed out of all active sessions; you must sign in again to resume activities.
Recover a Forgotten Username
You can attempt to recover your own username; otherwise, you must request that your Super User or an Administrator recover it for you.
Recover Your Own
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- Check your email for New User Information.
You received this email from donotreply-vb@vonage.com when your account was created. - Request that your Administrator recover your username if you cannot locate the email.
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Recover for Your Users
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- Sign in to the Admin Portal.
- Click Phone System and then click Users.
- Locate the user and view the User Name column.
IMPORTANT: If the user name cannot be recovered, Contact Us for assistance.
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Set Up Two-Factor Authentication (US Only)
Two-factor authentication (2FA) is an added layer of security for your Vonage account. Once enabled, you need both your password and the six-digit verification code sent to the number you provided to sign into your account. See Two-Factor Authentication (2FA) for details.